Category: Google Docs

Jan 13

How to Edit MS Office Documents [Gmail Attachments] on Google Docs

Edit Microsoft Documents within Gmail Inbox
When you have a Gmail attachment in your inbox, you can either download the attachment to your computer, save it to Google Drive or edit the file with Google Docs.Google Docs supports Microsoft Office documents, allowing you to edit MS Word and Excel documents within your inbox
How to Edit Gmail Attachments in Inbox:
 
  • Open an email that contains an attachment.
  • Hover your mouse over the attachment preview at the bottom of your mail and click the pencil-like icon “Edit with Google Docs”
  • This will open the document in Google Docs. Edit the file as required and save.
 
How to Edit MS Document in Google Drive:
You can edit an MS Document directly within Google Drive on your desktop or Android mobile phone. In the previous edition, you had to convert the file to Google Docs but this is no longer required.
  • Log into your Gmail account, and open Google Drive [click the square icon next to your email address on the top right, and then click the Drive icon] or go to https://drive.google.com/drive/#my-drive
  • Select and double-click an MS Office document that you want to edit.
  • This will open the document on Google Docs. Edit the doc as needed and save.
 
 
Things You Will Need:
For Desktop:
To edit documents in your Gmail Inbox or Google Drive, you must also have the Microsoft Office suite installed on your computer. If you need to sync documents from your computer, then you must install the Google Drive client, this is useful if you are working offline, your edits will be automatically synced to Google Drive once you are connected to the internet.
If you don’t have Microsoft Office program installed on your computer, you can still edit documents on your Chrome browser using the Google Drive Chrome extension.
 
For Mobile Phone:
Google Drive app for Android – The app allows you to view, edit and create MS documents on your mobile device as well as sync files.
Some of the popular files supported by Google Drive:
DOC
XLS
PPT
PDF
CAD
Google Drive allows up to 15GB of free storage which is shared with your Gmail data and Google Plus photos. You can get 100GB for only $1.99/month when you upgrade your account.
Download:
Download Google Drive app for PC, Android, iPhone, iPad >>> https://tools.google.com/dlpage/drive

Jan 12

Sophisticated Google Docs Phishing Scam Uncovered By Symantec

A Gmail Phishing Scam That You Cannot Escape
So one of the basic rules in identifying a Gmail phishing message is to check the email domain, the name at which the email is hosted. You can do this by opening the message and reading the sender’s email address at the top left corner of your message, the [from:] field. As you can see in the screenshot below, the mail is coming from the authentic Gmail Team mail-noreply@google.com.  If you see a misspelled domain or any email domain that tries to imitate Google, for example @go0gle.com, @googleteam.com, @googgle.com and many other variations, then you should know that it’s a fake domain.

Authentic Google Email Domain

Authentic Google Email Doman

However, as revealed by Symantec, scammers are getting more sophisticated and clever. They have devised a new phishing trick that makes use of an authentic domain name used by Google and Gmail. What does this mean? Well, it means you should be more wary, you should not rely on one sign to identify a fake phishing email. Look for many tell-tale signs. In this case, most people would easily be tricked into signing on a fake page because the domain is authentic.

The scammer who devised this trick definitely knows that many people will log into a fake page if the URL or domain is real. Besides using an authentic Google domain which makes use of a secure SSL certificate, this smart scammer created an authentic-looking Google Drive login page. Here is how the system works:
Inside Google Drive, which is a cloud server, the scammer created a public folder to host a fake Google login page. Google Drive files can be shared as a link and they can be opened online via Google Docs to view them. The scammer then inserted the links in Gmail messages, along with a message asking the recipient to open an “important” document. On clicking the link, the recipient will be directed to a fake Google Drive login page. All the while, the recipient will see an authentic Google URL, so there is no reason to doubt the authenticity of the page.Also, if you are regular user of secure websites, being asked to sign in again is not a new thing. It is not a surprise therefore that most Gmail users will think that being required to log in and out of your account is a security measure that Gmail takes to protect your account.
Once you sign in on the fake page, your login details will be captured and sent to an external server hosted by the scammer.What makes this scam sophisticated is that it doesn’t leave you with a feeling that something is wrong. It’s a smooth operator, after clicking the sign-in button, you will be redirected to the Google Docs document that was promised in the email.

Google Drive Login Phishing Page That Looks Real

So How Do You Protect Yourself?
We said one of the rules for identifying a fake phishing page is checking the domain name.However, what if you are hit by a scam that makes use of an authentic domain or URL as demonstrated by the scam above? Anyone can be a victim of this scam, and above all, you will be a victim without knowing it. Here are ways to protect yourself from this scam:
          Use a FIDO U2F USB security key. This USB key can identify phishing pages.

          Enable 2 Step Verification. It will not stop your password from being stolen but it adds an extra layer of protection (mobile phone verification) to stop hackers from accessing your Gmail account.