When you have a Gmail attachment in your inbox, you can either download the attachment to your computer, save it to Google Drive or edit the file with Google Docs.Google Docs supports Microsoft Office documents, allowing you to edit MS Word and Excel documents within your inbox
How to Edit Gmail Attachments in Inbox:
Open an email that contains an attachment.
Hover your mouse over the attachment preview at the bottom of your mail and click the pencil-like icon “Edit with Google Docs”
This will open the document in Google Docs. Edit the file as required and save.
How to Edit MS Document in Google Drive:
You can edit an MS Document directly within Google Drive on your desktop or Android mobile phone. In the previous edition, you had to convert the file to Google Docs but this is no longer required.
Select and double-click an MS Office document that you want to edit.
This will open the document on Google Docs. Edit the doc as needed and save.
Things You Will Need:
To edit documents in your Gmail Inbox or Google Drive, you must also have the Microsoft Office suite installed on your computer. If you need to sync documents from your computer, then you must install the Google Drive client, this is useful if you are working offline, your edits will be automatically synced to Google Drive once you are connected to the internet.
If you don’t have Microsoft Office program installed on your computer, you can still edit documents on your Chrome browser using the Google Drive Chrome extension.
For Mobile Phone:
Google Drive app for Android – The app allows you to view, edit and create MS documents on your mobile device as well as sync files.
Some of the popular files supported by Google Drive:
Google Drive allows up to 15GB of free storage which is shared with your Gmail data and Google Plus photos. You can get 100GB for only $1.99/month when you upgrade your account.
So one of the basic rules in identifying a Gmail phishing message is to check the email domain, the name at which the email is hosted. You can do this by opening the message and reading the sender’s email address at the top left corner of your message, the [from:] field. As you can see in the screenshot below, the mail is coming from the authentic Gmail Team email@example.com. If you see a misspelled domain or any email domain that tries to imitate Google, for example @go0gle.com, @googleteam.com, @googgle.com and many other variations, then you should know that it’s a fake domain.
Authentic Google Email Domain
Authentic Google Email Doman
However, as revealed by Symantec, scammers are getting more sophisticated and clever. They have devised a new phishing trick that makes use of an authentic domain name used by Google and Gmail. What does this mean? Well, it means you should be more wary, you should not rely on one sign to identify a fake phishing email. Look for many tell-tale signs. In this case, most people would easily be tricked into signing on a fake page because the domain is authentic.
The scammer who devised this trick definitely knows that many people will log into a fake page if the URL or domain is real. Besides using an authentic Google domain which makes use of a secure SSL certificate, this smart scammer created an authentic-looking Google Drive login page. Here is how the system works:
Inside Google Drive, which is a cloud server, the scammer created a public folder to host a fake Google login page. Google Drive files can be shared as a link and they can be opened online via Google Docs to view them. The scammer then inserted the links in Gmail messages, along with a message asking the recipient to open an “important” document. On clicking the link, the recipient will be directed to a fake Google Drive login page. All the while, the recipient will see an authentic Google URL, so there is no reason to doubt the authenticity of the page.Also, if you are regular user of secure websites, being asked to sign in again is not a new thing. It is not a surprise therefore that most Gmail users will think that being required to log in and out of your account is a security measure that Gmail takes to protect your account.
Once you sign in on the fake page, your login details will be captured and sent to an external server hosted by the scammer.What makes this scam sophisticated is that it doesn’t leave you with a feeling that something is wrong. It’s a smooth operator, after clicking the sign-in button, you will be redirected to the Google Docs document that was promised in the email.
Google Drive Login Phishing Page That Looks Real
So How Do You Protect Yourself?
We said one of the rules for identifying a fake phishing page is checking the domain name.However, what if you are hit by a scam that makes use of an authentic domain or URL as demonstrated by the scam above? Anyone can be a victim of this scam, and above all, you will be a victim without knowing it. Here are ways to protect yourself from this scam:
Why You Must Share a File From Google Drive As a Gmail Attachment
Cloud storage services like Google Drive, Dropbox and Box.com are great services which allow you to store and share large files online. To share a file, you must send a link to the recipient, so that they can download the file from the cloud server.
Google Drive has gone a step forward by allowing you to share a file as a Gmail email attachment. If you are a regular user of G Drive, you will notice that you were only able to share a file as a link. It might look like a small feature but it is very important. Sharing files as attachment preserves them for future access even if they are deleted from the Drive storage. On the other hand, a link does not allow you to do that, once a file is deleted, it is gone, making the link useless.
The following are advantages of sharing your Drive files as a Gmail attachment:
·You can access the files in the cloud storage as well as in your Gmail Inbox
·When you delete the files in the cloud storage, you will still be able to access the files in your Gmail Inbox. Prevent data loss from deletion.
·The recipient can still get access to the files even if you delete them from G Drive.
To insert a Drive file as an attachment in your Gmail message, do the following:
·Log into Gmail, and compose a new email
·Click the Google Drive icon at the bottom of the text editor
·Select your file from Google Drive and click “insert as attachment” on the bottom right
·Wait for the file to be attached and saved to your message, then click “Send”